Video and Teleconferencing

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How This Room Can Serve Your Needs

Video and Teleconferencing services are available in Chafee 141.

Training is required prior to the use of this room and system.

Contact Information

Tim Tierney
Instructional Technology + Media Services
Chafee 217

For additional information, please contact:

Classroom Media Assistance
Lower Level Library (LL4)

To reserve this room, contact Classroom Media Assistance through this form: Reserving Kingston Facilities.

The phone number for this room can obtained by contacting Tim Tierney at the number listed above.

The IP address for this room is:

Note: This IP address is subject to change. If you encounter any problems connecting to it, please contact Tim Tierney, listed above.


Polycom remote-phone.JPG

This is the remote that will control the selections for placing a conference call.
The box it is resting on is where it is kept. This box can be found on the table next to the teaching station.

How to Video Conference from Chafee 141

  • Begin by waking up the system by tapping the blank screen.

  • Tap the screen again to get to your first menu screen.

  • For videoconferencing, select Distance Learning Presentation.

  • The following menu screen will appear:

  • The front and rear projection screens will automatically lower and the projectors will turn on.

  • Wait. You will see a running countdown indicating the remaining time needed for the projectors to warm up.

  • You will see a menu page that looks like the following:

  • Press on the icon to select Main Page.

  • The following screen should appear:

  • Press on the icon for Dial Pad.

  • Enter the IP address for the far end site -

  • Choose Directory for a list of sites commonly used.

  • Scroll through pages using Next, Prev, First.

  • If the desired site is in the directory, simply press that button and the connection will be made (may take a moment or two).

  • Next press the icon for Connect. The connection should then be made and after a ring or two the far-end should be visible on the screen.

  • The far-end appears on-screen and the sound should also be working.

  • The front screens show the far-end connection as well as a view of the image being sent from the near-end.

  • One microphone is always on the Instructor’s console, but others can be added if needed.

  • If additional microphones are needed, see box of extra items for the system.

  • There is a button in the center of the microphone. Press this to mute the mic (notice that red lights appear to confirm that mute is on).

  • To connect additional mics, take the adaptor cable from the box of extras and connect it to the box mounted on the (East) side wall.

  • Connect cable(s) in daisy-chain to other mics around the room.

  • Each mic has two connectors to allow for daisy chain.

  • (Note shape of connector when attaching to mic).

  • Press the icon for Camera Control.

  • The front camera is mounted over the LCD screen showing the image being sent. The rear camera is mounted on the side (East) wall.

  • Press the icon for whichever camera you want to control.

  • Use the directional arrows to pan left/right or to tilt up/down.

  • Also note the buttons to zoom in/out.

  • Once the desired camera view has been established, it can be saved as a pre-set. This step can improve the viewing experience for the far-end participants by reducing unnecessary pan/tilt/zoom while trying to frame-up a subject.

  • Presentations can be shared with the far-end using Send Media.

  • This menu page allows the user to select the Media Source: Document Camera, Mac Mini, VGA, or Video. See below for more information.

  • Selecting Document Camera allows the presenter to develop graphics “on the fly” and it can be a very useful tool (much like the traditional overhead projector). It is excellent for 3D objects: books, small objects, your iPad if you forgot your VGA adapter, etc.

  • Selecting the icon for the Mac Mini gives the user a dual-boot platform (Macintosh X or Windows 7) to work from for web searching, PowerPoint presentations, etc.

  • Screen, keyboard, and mouse are on Instructor's console.

  • Laptops can be used by connecting the VGA cable (in the cable cubby) and the attached audio cable (mini-connector). Mobile devices can be connected if you have a VGA adapter.

  • Any traditional video equipment can also be connected using composite Video (see the red, white, & yellow cables in the cable cubby - yellow is the video).

  • Both the videoconference and the presentation media sound levels can be controlled separately (see adjustment settings at sides of screen).

  • The box of extras for the system includes a remote control which sometimes provides a more convenient method of operating the system.

  • When the event has concluded, press the icon for Exit System.

  • The next screen to appear will ask you to confirm your intention to end or to return to operations.

  • Press this selection to turn everything off – you’re done!

  • If the extra mics or remote were used please return to the storage box.

Please inform us right away if the system did not operate properly!

  • The telephone is useful for resolving any technical issues that might arise. It is always a good idea to have the telephone number of the technical contact at the far end ready in case it is needed. If ever a severe issue should develop with sound during the link-up, the speakerphone might provide an alternative.

Additional Resources

For the use of both video and teleconferencing, there are additional table top microphones that can be connected at various points around the room.

C101-table top.JPG

These tabletop microphones are also located in a box next to the teleconferencing remote.