Setting up a Network Printer

From ITS Wiki - Information Technology Services - University of Rhode Island

Jump to: navigation, search

Many departments across campus use professional, network-enabled printers. These printers behave differently from consumer ones found in most homes and must be set up in specific ways.

  • Note: This guide is for network printers on campus that have been assigned a static IP address. Refer to the documentation that came with the printer for instructions on how to set up a static ip on the printer. To request a static ip address, contact the URI Helpdesk at 874-HELP (874-4357).


The network printer must be set up as a local printer running through a standard TCP/IP port. That port must be configured to the IP Address of the printer.

  • Note: Before starting, please ensure that your computer has the proper drivers for the printer you are trying to install. Visit the manufacturer's site to find drivers, or use the discs included with your printer. If there are multiple drivers for the same printer, PCL 5 will usually work.
  1. Click Start, then click Control Panel.
  2. Select Printers and Faxes.
  3. On the left panel, click Add a printer. The Add Printer wizard will open. Click Next.
  4. Select Local printer attached to this computer from this screen and make sure to uncheck Automatically detect and install my Plug and Play printer. Click Next.
  5. Select Create a new port. Set the type of port to Standard TCP/IP Port.
  6. In the field labeled Printer Name of IP Address, enter the IP address of the printer that you are trying to set up (usually 10.X.X.X). The lower field will fill itself in as you type.
  7. In the next screen, you will be asked to pick which driver to use with this printer. Select your printer and click Next.
  8. Finally, name the printer and set it to be the default printer, if you want it to be. Print a test page at the next screen. If the test page comes out properly, you are all set.
  • If you have any questions, or have any difficulty setting up the printer, you can call the helpdesk at 874-HELP (874-4357).

Mac OSX 10.5/10.6

  1. Click on the Apple in the upper left hand corner and select System Preferences.
  2. Select Print & Fax.
  3. Select the + at the bottom of the list of printers.
  4. At the top choose the IP tab.
  5. Enter the IP address in the Address field.
  6. Once your settings are properly configured select OK and print a test page to verify that it prints correctly.